Due to GDPR regulations, it is possible to delete applicants from the system, for example with the “Right to be forgotten” tool, batch purge (by academic term) or with an individual applicant record deletion.
However, in order to not destroy accounting records, invoices are the only data that is preserved after an applicant record is destroyed. To achieve this, invoices are detached from the applicant records, losing this association. This is why in the admin UI they are distinctive with a gray “anonymous” icon and also why in the API response the applicant and application field is set to NULL.
Get a list of invoices that have been issued for the application in question.
GET /api/application/123/invoices Host: apply.example.edu Authorization: DREAM apikey="..."
Content-Type: application/json Content-Length: 1234
{
"1": {
"id": 1,
"type": "Invoice",
"nr": "1",
"serie": {
"id": 100,
"name": "Default invoice series"
},
"applicant": "/api/applicants/2",
"application": "/api/applications/2",
"course": null,
"deadline": "2023-08-15",
"issued": "2023-04-27T16:00:00+00:00",
"delivered": "2023-04-27T16:00:00+00:00",
"reminder": true,
"reminded": null,
"collected": null,
"currency": "EUR",
"items": [
{
"item": "Tuition fee",
"price": "1000.00",
"qty": "1.00",
"unit": null,
"inventory_item_ID": null
}
],
"collections": {},
"instructions": "Bank account details:\r\n\r\nDREAMAPPLY BANK\r\n\r\nSwift Code : DREAMBNK\r\n\r\nIBAN : EE12 1234 1234 1234 1234",
"smallprint": "Please make sure that you include the invoice number in the payment transaction. Otherwise the payment may not get properly processed.\r\n\r\nThis invoice has been issued electronically and is valid without a signature. The invoice is issued in accordance to the region that you specified during your registration. If the region (and the currency) is not correct, please contact us for re-issuance.",
"payer": {
"name": "Damo of Atarneus",
"email": "damo.of.atarneus@example.com"
}
},
"2": {
"id": 2,
"type": "Invoice",
"nr": "1",
"serie": {
"id": 123,
"name": "Shopping invoice series"
},
"applicant": "/api/applicants/2",
"application": "/api/applications/2",
"course": "/api/courses/5",
"deadline": "2023-08-15",
"issued": "2023-04-28T08:00:00+00:00",
"delivered": "2023-04-27T16:00:00+00:00",
"reminder": true,
"reminded": null,
"collected": null,
"currency": "EUR",
"items": [
{
"item": "Housing: shared room (first semester) ",
"price": "2000.00",
"qty": "1.00",
"unit": null,
"inventory_item_ID": 1
}
],
"collections": {},
"instructions": "Bank account details:\r\n\r\nDREAMAPPLY BANK\r\n\r\nSwift Code : DREAMBNK\r\n\r\nIBAN : EE12 1234 1234 1234 1234",
"smallprint": "Please make sure that you include the invoice number in the payment transaction. Otherwise the payment may not get properly processed.\r\n\r\nThis invoice has been issued electronically and is valid without a signature. The invoice is issued in accordance to the region that you specified during your registration. If the region (and the currency) is not correct, please contact us for re-issuance.",
"payer": {
"name": "Damo of Atarneus",
"email": "damo.of.atarneus@example.com"
}
}
}
Create a new invoice attached to the application in question. The URI for the invoice created is returned in the Location header.
POST /api/application/123/invoices Host: apply.example.edu Authorization: DREAM apikey="..."
| Name | Description | |
|---|---|---|
currency | Required | Invoice currency. |
items | Required | Invoice items/rows. |
invoice_class_ID | Optional | ID of the invoice class resource, whose attributes/settings will be used as a template for the new invoice. |
The parameters above should be sent as a proper JSON object.
{
"invoice_class_ID": 1,
"currency": "EUR",
"items": [
{
"item": "Application fee",
"price": "100.00",
"qty": "1",
"unit": null
},
{
"item": "City excursion fee",
"price": "25.00",
"qty": "1",
"unit": null
}
]
}
Content-Type: application/json Content-Length: 0 Location: /api/applicants/trackers/TEST
201 Created | New invoice was created |